Any individual who enters, attempts to enter or in any way participates or attempts to participate in
any contest, sweepstakes or giveaway (“Contest”) conducted by Loud Media LLC it's radio stations and subsidiaries.
(“Loud Media”) (each such individual is hereinafter referred to as a “Participant”) agrees to be bound by
the terms and conditions provided in these Official General Contest Rules (“General Rules”), as well
as by Saratoga Radio’ interpretations of these General Rules which are final and binding in all matters
relating to any Contest. Some Contests will have specific rules developed for them (“Specific
Contest Rules”). In the event there is a discrepancy or inconsistency between these General Rules
and the Specific Contest Rules, the Specific Contest Rules shall control.
Unless otherwise noted, no purchase is necessary to enter or win a prize. A purchase will also not
improve your chances of winning.
All Contests are subject to and governed by applicable federal, state and local laws and
regulations. Participation in this Contest is void where prohibited or otherwise restricted by law.
Loud Media reserves the right to cancel, terminate, modify or suspend any Contest if the Contest is not
capable of being completed as planned for any reason, including, but not limited to, infection by
computer virus, “bugs,” tampering, unauthorized intervention, fraud, or technical failures of any kind
or any other causes which corrupt or affect the administration, security, fairness, integrity, or proper
conduct of any such Contest. The decision of Loud Media to cancel, terminate, modify or suspend any
The contest shall be final in all respects.
All Loud Media Contests will be described through electronic, print or on-air advertising or promotion and
governed by these General Rules unless the Contest has Specific Contest Rules developed for it.
Geographical, Age and Parental Consent Requirements: Unless otherwise specified, each Contest is open to legal residents of the states of New York and Vermont who are at least 18 years of age or older at time of entry. If a Participant has not reached the age of majority in the jurisdiction in which the Participant resides, they must obtain permission from their parent or
legal guardian prior to entering a Contest. Contest Entity and Immediate Family Member Disqualification: The officers, directors, employees, contractors, and agents of Loud Media, Loud Media Communications Corporation, Loud Media Operating Company and any entity involved in the sponsorship, development, production, implementation and distribution of any Contest as well as their respective parents, affiliates, divisions, subsidiaries and successor companies (the “Contest Entities”), and their immediate family members (and those living in the same household, whether or not related), are prohibited from participating in any Contest and do not qualify as Participants. “Immediate family members” shall include spouses, siblings, parents, children, grandparents, and grandchildren, whether as “in-laws”, or by current or past marriage, remarriage, adoption, co-habitation or other familial extensions. Past Prize Winners: Participants may only win a Contest once every thirty (30) days. However, where a Participant has won a prize valued over $600, the Participant is ineligible to win another prize for a period of twelve (12) months. Participants who have won a Contest conducted by Loud Media in the last thirty (30) days or who have won prizes valued over $600 from Loud Media in the last twelve (12) months are ineligible. For clarity, this limitation only applies on Saratoga Radio’ radio station Loud Media and does not include other Loud Media-owned radio stations, each of which has independent contest rules and limitations on prize winnings. Employer Restrictions: Participant is solely responsible for reviewing and understanding Participant's employer's policies regarding Participant's eligibility to participate in contests. Participant may be disqualified from entering into this Contest or receiving prizes if Participant is participating in this Contest in violation of his or her employer's policies.
Methods: Contest entries may be submitted as advertised or otherwise prescribed by Loud Media for the Contest. Generally, these will involve all or some of the following entry methods: (1) local telephone; (2) toll-free telephone; (3) postal mail; (4) electronic mail; (5) drop box; (6) web entry; or (7) SMS / text message entry. Where entry is available via electronic mail, web or texting, participation is limited to Participants who had access to electronic mail, the internet, and/or text messaging (as applicable) prior to the beginning of the Contest. Entry Period: Entries must be made during the time periods advertised or otherwise prescribed for each Contest (the “Entry Period”) and, unless otherwise stated, will require at a minimum the
Participant's name, address, daytime telephone numbers, and age.
Entries Are the Sole and Exclusive Property of Loud Media: All Contest entries and/or related submissions become the sole and exclusive property of Loud Media upon transmission. Contest entries
will not be returned and may be used by any Contest Entity for any purpose whatsoever related to any Contest, without additional compensation to the participant or any other individual or entity.
Disclaimer of Responsibility for Entries: Loud Media is not responsible for problems with Contest entries, including but not limited to, entries which are lost, late, misdirected, damaged, incomplete, illegible, or cannot be completed due to electronic or technical difficulties, even if the problem is the result of the sole or partial negligence of Loud Media.
Multiple Entries: Unless otherwise limited by Loud Media, multiple entries are permitted. However, for text-message entry Contests, unless otherwise stated, multiple entries are prohibited and participation is expressly limited to one text per Participant and per wireless account. False Fraudulent or Deceptive Entries or Acts: Participants who, in the view of Loud Media, provide false, fraudulent or deceptive entries or who engage in false, fraudulent or deceptive acts in connection with the Contest will be disqualified and subject to criminal prosecution.
Telephone Entry Contests: If a Contest accepts telephone entries, all calls must be made to the call-in number(s) as designated on-air. The criteria for winning will generally also be given at that time. Only completed calls that are answered by a live person and are made to the designated number during the designated time period will be eligible to win or qualify to win. Loud Media may record and/or broadcast a Participant's name, voice and the substance of all or any portion of the call. Except where prohibited by law, any call-in Participant acknowledges that such recording and use may occur and grants Loud Media permission to record and use such recording without any additional communication with and compensation to Participant. Facsimile, Postal Mail and Electronic Mail Entries: If a Contest accepts facsimile, postal mail or electronic mail entries, all entries must be received by Loud Media by the Entry Period deadline. Unless otherwise stated, facsimile entries should be sent to +1 (518) 933-2000; mail-in entries should be sent via first class United States mail only (overnight mail and courier are not permitted) addressed to Loud Media, Contest Entry (include the name of the Contest), 34 Congress St, #103, Saratoga Springs, NY 12866; and electronic mail entries should be sent to the email address designated during the Contest advertisement or announcement. The electronic mail account holder will be deemed the Participant for any electronic mail entries.
Only one Contest entry is permitted per envelope for a mail-in entry.
DropBox Entries: If a Contest accepts entry forms by deposit in an entry box, entries must be deposited in an official entry box by the announced deadline. Unless otherwise stated, no purchase is necessary in order to deposit an entry in the official entry box. Only official entry forms will be
considered, and entries on reproduced forms will be disqualified.
Web Entries: If a Contest accepts web entries, Participants must accurately complete all required fields or the entry will be deemed incomplete and will not qualify. Text Message Entries: If a Contest accepts text-message entries, unless otherwise stated, text-message
entries should be sent to the telephone number(s) as designated on-air. Proof of texting is not considered proof of entry. Loud Media cannot guarantee this program will be available via all wireless carriers. The text message portion of any Contest will be available on participating wireless carriers only and requires
a two-way text-message capable wireless device. Wireless device carriers' instructions for text messaging may vary.
Unless otherwise limited by Loud Media, multiple text-message entries are prohibited for any Contest and participation is expressly limited to one text per Participant and per wireless account. If more than one text-message entry is received from a wireless account, only the first entry received will be considered. Unless otherwise noted, standard text messaging rates will apply to any text-message entry. Each Participant's wireless service provider may charge such Participant for each text message sent and received by such Participant in entering into any Contest. Participants should avoid participating in any Contest where their wireless service provider charges any fee for such participation.
A Participant who signs up to receive text messages from Loud Media:
1. authorizes Loud Media to deliver or cause to be delivered, to the wireless number that the Participant provided, telemarketing messages using an automatic telephone dialling system;
2. understands that he or she is not required to enter into this agreement or agree to enter into such an agreement as a condition of purchasing any property, goods, or services; and
3. agrees that, if the wireless number provided to Loud Media is reassigned to another person, the
Participant will promptly notify Loud Media that such reassignment has occurred. Message and data rates may apply. Loud Media are not responsible for any fees incurred by a Participant who provides a wireless number in connection with the Contest.
Even if alleged to be caused by the sole or partial negligence of Loud Media or other Contest Entity, Loud Media and the other Contest Entities are not responsible for any problems which affect, or result from, Participation or attempted Participation in the Contest. This includes, but is not limited to, the following problems:
1. Incorrect, incomplete or inaccurate entry information;
2. Human errors;
3. Failures, omissions, interruptions, deletions or defects of any wireless network, telephone network, internet service, computer systems, servers, utility providers, or software;
4. Inability to send a text-message;
5. Identity theft;
6. Tampering, destruction or unauthorized access to, or alteration of, entries or computer data;
7. Network hackers or other unauthorized access to Loud Media' computer network;
8. Data that is processed late or incorrectly or is incomplete or lost due to wireless network, telephone network, computer or electronic malfunction or traffic congestion on wireless or telephone networks;
9. Printing errors;
10. Equipment malfunctions; and
11. Late, misdirected, lost, misplaced, illegible, mutilated or postage-due entries.
As consideration for entering a Contest, all Participants agree to RELEASE, DISCHARGE AND COVENANT NOT TO SUE LOUD MEDIA, LOUD MEDIA LLC, Loud Media Operating Company, the other Contest Entities (as described above) and each of their respective direct and indirect affiliates, divisions, parent and subsidiary companies, officers, employees, disc-jockeys, on air personalities, shareholders, representatives, managers, members, directors, owners, agents, insurers, attorneys, predecessors, successors, and assigns thereof (collectively, the Released Parties), from and against all claims, damages, charges, injuries, losses, proceedings, suits, actions (including but not limited to tort actions, product liability actions, wrongful death actions, warranty actions, breach of contract actions, privacy and defamation actions, misappropriation of likeness actions, identity theft, loss of consortium claims), expenses and attorney fees that they or anyone on
their behalf (including but not limited to their heirs, representatives or next of kin) have or might have for any death, injury, damage or claimed injury or damage arising out of, involving or relating to their participation in the Contest, including, but not limited to, any claim that the act or omission
complained of was caused in whole or in part by the strict liability or negligence in any form of the Released Parties. Additionally, as consideration for entering the Contest, all Participants agree to INDEMNIFY, HOLD HARMLESS, AND DEFEND the Released Parties in any action or proceeding from and against all claims, damages, charges, injuries, losses, proceedings, suits, actions (including but not limited to tort actions, product liability actions, wrongful death actions, warranty actions, breach of contract actions, privacy and defamation actions, misappropriation of likeness actions, identity theft, loss of consortium claims), expenses and attorney fees that they or anyone on their behalf (including but not limited to their heirs, representatives or next of kin) have or might have for any death, injury, damage or claimed injury or damage arising out of, involving or relating to their participation in the Contest or for their failure to comply with the terms of the above release provision. This agreement to indemnify, hold harmless and defend applies even if the act or omission complained of was allegedly caused in whole or in part by the strict liability or negligence in any form of the Released Parties. This Contest is in no way sponsored, endorsed or administered by, or associated with Facebook, Twitter, Instagram or any other Social Media Platform. By submission of an entry, Participant releases Facebook, Twitter, Instagram, and all Social Media Platforms from any responsibility or liability for the Contest’s administration, prizes or promotion. You are providing entry information to the Sponsor and not to Facebook, Twitter, Instagram and all Social Media Platforms.
The odds of winning any Contest and/or prize will depend upon the number of Contest Participants.
The actual prizes and value of each prize will vary for each Contest. Descriptions of prizes will be announced for each Contest separately. No transfer, assignment or substitution of a prize is permitted, except Loud Media reserves the right to substitute a prize for an item of equal or
greater value in the event an advertised prize is unavailable. Any difference between the actual value and the approximate retail value of any prize will not be awarded. No substitution or cash equivalent will be made.
Loud Media reserves the right to substitute a prize of equal or greater value if the awarded prize in unavailable for any reason. If tickets to an event are awarded as a prize, Loud Media is not responsible
for any cancellation or rescheduling of the event for any reason and has no obligation to reimburse, refund or otherwise substitute the tickets for another prize should the event not be rescheduled or vouchers not issued. Should travel be part of the prize, Loud Media is not responsible for cancellations or delays in travel accommodations and has no obligation to reimburse, refund or otherwise substitute any tickets awarded as a part of a travel prize due to such cancellations or delays.
The Participant prize-winner is solely responsible for determining and paying all federal, state and local taxes (including any sales taxes). Any person winning over $600 in prizes from Loud Media during any one year period will receive an IRS Form 1099 at the end of the calendar year, and a copy of such form will be filed with the IRS.
Prize winners will be selected per the criteria announced for the Contest. If the Contest requires Participants to answer trivia, provide information or otherwise perform in some manner to participate and qualify to win, the decisions of Loud Media and/or the other judges will be final as to all matters including the accuracy and/or completeness of the answer, as well as the quality of the information or other performance. If a winner is unable to be notified for any reason for any amount of time, the applicable prize may be forfeited and awarded to an alternate winner.
Claiming the Prize: The Participant prize-winner must pick up their prize at Saratoga Radio’ business office address, which will be provided on confirmation of you winning the prize. The prize may be picked up anytime between the hours of 9:00 a.m - 5:00 p.m. (Eastern Standard Time) Monday-Friday, excluding holidays. From time to time, in its sole discretion, Loud Media may agree to mail the prize. In the event that a prize is mailed to the winner, the winner will initially be sent any required releases and prize claim forms along with a return, pre-paid overnight delivery air bill. Failure by the winner to return completed forms within five (5) business days may lead to forfeiture of the prize. In the event the prize is mailed to the winner, the winner assumes the risk of the prize's safe arrival. Prerequisites to Prize Award: Prior to being awarded a prize, winners are required to provide (1) a valid government-issued photo identification depicting proof of age and (2) a valid taxpayer identification number or social security number. The social security number will be used for tax reporting purposes. Loud Media reserves the right to deny awarding the prize if the winner fails to provide satisfactory identification, as determined in Saratoga Radio’ sole discretion. Winners, and, to the extent the winner is a minor then their parent(s) or legal guardian(s) as well, may be required to execute an Affidavit of Eligibility/Release of Liability, a completed IRS W-9, and a Publicity Release before any prize is awarded. By entering a Contest, Participant agrees to execute these documents if selected as a winner in order to receive their prize. If the prize is travel tickets involving travel partners, the travel partners will be required to meet minimum age eligibility requirements and to execute an Affidavit of Eligibility/Release of Liability prior to receiving the companion travel ticket. Except where prohibited by law, failure to execute any of these documents or comply with any of these terms will result in forfeiture of the prize. Prize Forfeiture: Unless otherwise stated, winners shall have thirty (30) days from the date of selection to claim and pick up their prize. Failure to claim and pick up prize within this time for any reason will result in forfeiture of the prize. Loud Media reserves the right, in its sole discretion, to award unclaimed prizes to alternate contestants or not to award the unclaimed prizes. Additional Costs: Any costs relating to the prizes are the sole responsibility of the winner.
Unless prohibited by applicable law, Participant authorizes and irrevocably grants to Loud Media and the other Released Parties (as defined above) permission to, from time to time, reference and discuss Participant and their participation in the Contest on-air and/or on their website(s) in photographs,
video recordings, digital images, audio recordings, as well as in publications, newsletters, news releases, other printed materials, and in materials made available on the Internet or in other media now known or hereafter developed for any purpose Loud Media and/or the Released Parties deem proper. Such reference and discussion may involve Participant's name and voice, and other personal/biographical material or their participation on-air.
All participants agree to be bound by these General Rules. Non-compliance with any of these General Rules will result in disqualification and all privileges as a Participant will be immediately terminated. Loud Media, in its sole discretion, further reserves the right to disqualify any person for: (i) tampering with the entry process or the operation of the Contest; (ii) gaining an unfair advantage in participating in the Contest; (iii) obtaining winner status using false, fraudulent or deceptive means; or (iv) engaging in otherwise unsportsmanlike, disruptive, annoying, harassing, or threatening behavior.
CAUTION: ANY ATTEMPT BY ANY PARTICIPANT OR ANY OTHER INDIVIDUAL TO
DELIBERATELY CIRCUMVENT, DISRUPT OR DAMAGE ORDINARY AND NORMAL
OPERATION OF ANY CONTEST, TELEPHONE SYSTEMS OR WEBSITE, OR UNDERMINE THE
LEGITIMATE OPERATION OF ANY CONTEST IS A VIOLATION OF CRIMINAL AND CIVIL
LAWS. SHOULD SUCH AN ATTEMPT BE MADE, LOUD MEDIA RESERVES THE RIGHT TO SEEK DAMAGES FROM ANY SUCH INDIVIDUAL TO THE FULLEST EXTENT PERMITTED BY LAW.
RULES CHANGES AND INTERPRETATIONS:
Loud Media reserves the right in its sole discretion to supplement or make changes to these General Rules as well as the rules of any contest at any time without notice. Loud Media reserves the right in its sole discretion to interpret the rules of any contest, and such interpretation shall be binding upon all participants.
To the fullest extent permitted by law, by participating in the Contest, a Participant understands and agrees that:
a. the Federal Arbitration Act applies to this agreement, and if the parties are unable to resolve their dispute amicably, it shall be resolved by means of binding arbitration (not in a court of
b. any and all disputes, claims, and causes of action arising out of or in connection with this Contest, or any prizes awarded, shall be resolved individually, without resort to any form of class action (even if the rules and procedures of the arbitration tribunal allow class
c. any and all claims, judgments, and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Contest, but in no event and under no circumstances will Participants be permitted to obtain awards for attorneys’ fees, and Participants hereby waive all rights to claim punitive, incidental, or consequential damages,
or any other form of damages, other than actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased;
d. any claim or dispute regarding the Contest or these Official Rules will be resolved pursuant to the laws of New York, without regard to the conflicts of laws and rules of New York;
e. any claim or dispute regarding the Contest or these Official Rules will be resolved in a tribunal within the state of New York, and Participants submit to the jurisdiction of, and waive all objections to the jurisdiction or venue of, such tribunal; and
f. if for any reason a claim or dispute regarding the Contest or these Official Rules proceeds in court rather than through arbitration, there will not be a jury trial. The invalidity or unenforceability of any provision of these Official Rules, including but not limited to the agreement to arbitrate, shall not affect the validity or enforceability of any other provision. If any such provision is determined to be invalid or otherwise unenforceable, these rules shall be construed in accordance with their terms as if the invalid or unenforceable provision was not contained herein.
Copies of these General Rules (as well as any Specific Contest Rules) may be obtained by sending
a self-addressed stamped envelope to Loud Media LLC Official Contest General Contest Rules (or the Specific Contest Rules), 34 Congress St #103, Saratoga Springs, NY 12866. These General Rules may also be found on our website. For a list of any Contest winners send a self-addressed, stamped envelope to: [insert specific contest name and radio station] “Winners List”, 34 Congress St #103, Saratoga Springs, NY 12866.
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